For many professionals, business travel is a necessary part of the job — but it shouldn’t mean overspending. Between flights, meals, and accommodations, costs can add up quickly. Fortunately, with the right approach, it’s possible to keep lodging expenses under control while still enjoying a comfortable, productive stay.

If you’re a frequent flyer or even just planning your first work trip, here’s how to make smarter, budget-conscious choices when booking accommodations for business travel.

Book Hotels That Cater to Business Travelers

Business hotels often offer special rates, especially on weekends when corporate demand dips. Chains like Courtyard by Marriott, Hilton Garden Inn, and Hyatt Place are designed with business travelers in mind, providing free Wi-Fi, ergonomic workspaces, complimentary breakfast, and business centers.

Even better, these hotels frequently run loyalty programs. Whether you’re a seasoned business traveler or just getting started, joining programs like Hilton Honors or Marriott Bonvoy allows you to earn points toward future stays, upgrades, and perks like early check-in or late checkout.

Use Cashback Apps to Stack Savings

Before you book, check your favorite cashback apps for bonus deals. Fluz is a great place to start. With Fluz, you can purchase hotel brand or booking platform gift cards and earn instant cashback. Apply these gift cards directly toward your booking to lower your costs in real time.

Apps like Rakuten often offer cashback for bookings through Expedia, Booking.com, and Hotels.com. Similarly, Ibotta sometimes features limited-time travel deals that can offset your accommodation expenses.

Stacking cashback with corporate rates or seasonal promotions is one of the simplest ways to maximize value on your business trip.

Book Early — But Stay Flexible

Whenever possible, book your hotel well in advance to secure lower rates. However, ensure that your reservation includes flexible cancellation policies. Travel plans for business can change suddenly, and flexibility can save you from costly penalties or rebooking fees.

Platforms like Booking.com and Expedia clearly display cancellation terms, so take a moment to review them before confirming your stay.

Look for Included Amenities to Save More

Business-friendly hotels often include perks that help trim expenses. Prioritize properties that offer:

• Free breakfast
• Complimentary parking (when needed)
• In-room coffee and tea
• Business centers for printing and meetings
• Reliable Wi-Fi

For those traveling with equipment or shipments, consider coordinating your logistics throughout the planning. Reliable shipping solutions can help ensure your work materials arrive on time, reducing the need for last-minute shipping costs or hotel business center fees.

Keep Track of Receipts for Expense Reports

Always keep digital copies of your hotel receipts. Some cashback apps like Fluz and Rakuten also track spending, making it easier to reconcile your expense reports. Efficient record-keeping ensures you don’t miss out on reimbursements or business deductions.